Revolutionizing Construction Management: Li Zheng Decoration’s Digital Transformation with Jodoo

Using Jodoo, Li Zheng Decoration’s online office efficiency has increased by 90% compared to our previous web system, saving 80% of time weekly in organizing and collecting various company data. Our leadership now has robust data to support analysis of Li Zheng Construction’s operations, enabling timely and efficient comprehensive operational management.
— Li Zheng Decoration Engineering Co., Ltd.

In the dynamic and often complex world of construction, efficiency, precision, and adaptability are paramount. The Li Zheng Decoration Engineering Co., Ltd., a prominent medium-sized decoration enterprise, faced a common set of challenges that many in the construction industry encounter. Specializing in batch fine decoration for residential and commercial properties, Li Zheng Decoration serves a diverse clientele, including the top 50 real estate companies nationally, and manages a workforce of over 70 employees, supporting more than 400 construction workers annually. Despite its lean and efficient internal management structure, the company recognized the need for a digital transformation to overcome operational bottlenecks and unlock new levels of productivity and strategic insight.

This customer story explores how Li Zheng Decoration leveraged Jodoo’s no-code platform to revolutionize its construction management processes, addressing critical pain points in worker management, cost control, and supply chain operations. By embracing digitalization, Li Zheng Decoration not only streamlined its daily operations but also laid a robust foundation for future growth and data-driven decision-making.

Challenges Faced

Before adopting Jodoo, Li Zheng Decoration grappled with several operational inefficiencies that hindered its growth and agility:

Outdated and Inflexible System Processes

The company’s original system processes were rigid and lacked automation. Critical workflows often proceeded without timely reminders, and each login through the web browser required tedious and complex configurations. This manual overhead consumed valuable time and introduced potential for human error, slowing down overall operations.

Inefficient Worker Management and Data Collection

Managing a large workforce, especially in a dynamic construction environment, presented significant challenges. The initial onboarding of workers involved paper-based, three-level education, with all identity and bank card information recorded manually. This manual data entry led to frequent errors, such as incorrect or missing numbers and misspelled names in salary tables, causing delays and considerable effort in reconciliation during payment cycles. Furthermore, traditional attendance methods—ranging from paper punch cards to facial recognition, fingerprint scanners, and access control systems—were prone to loopholes. Issues like proxy clock-ins, unrecognized biometrics, power outages affecting attendance machines, or theft risks at fixed locations made real-time monitoring impossible. Administrators could only access attendance records via USB drives, preventing immediate oversight and timely intervention.

Suboptimal Cost Control and Project Management

The process of managing Party A’s variation order applications was a significant pain point in construction project cost control. Delays in processing, untimely archiving of construction photos, and data disruptions due to personnel changes were common. A lack of real-time tracking and reminders further exacerbated these issues, leading to delayed project settlements and slower capital回笼 (capital recovery). The financial management also lacked a comprehensive system for planning and allocating project funds, and material inventory updates were often not timely, impacting project timelines and budgets.

Jodoo’s Solution: A Comprehensive Digital Transformation

Li Zheng Decoration partnered with Jodoo to implement a holistic digital solution that addressed its core operational challenges. Leveraging Jodoo’s flexible and powerful no-code platform, the company developed a suite of applications tailored to its specific needs, focusing on worker management, cost control, and supply chain optimization.

Scenario 1: Building a Robust Worker Information Database and Attendance System

To overcome the limitations of traditional worker management, Li Zheng Decoration implemented a comprehensive worker information database and attendance system using Jodoo. This solution leveraged the widespread use of IM and smartphones among workers, enabling a seamless and efficient process.

• Worker Information Management: A detailed information registration form was created, capturing essential worker data, including basic personal information, bank details, job types, and scanned copies of their three-level education records. This centralized database served as a comprehensive labor resource repository, replacing fragmented paper records.
• Smart Attendance System: Jodoo’s platform facilitated the creation of a sophisticated attendance system. Workers could accurately check in by scanning QR codes strategically placed at various locations (e.g., buildings, floors, construction site gates, warehouses). The system utilized the workers’ mobile phone GPS for precise location verification. Upon scanning, the system automatically populated relevant fields, such as phone number, job type, and current unit location, streamlining the check-in process. For subsequent check-ins, the system intelligently cached previously entered project and name information, requiring only the current clock-in time to be updated.
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• Real-time Monitoring and Reporting: A crucial feature was the real-time push notification system. Project managers received immediate alerts regarding their workers’ daily attendance, eliminating the need for physical attendance machines or manual verification. This real-time visibility addressed issues like unclear facial recognition or fraudulent clock-ins, providing accurate and timely attendance data for statistical analysis and summary.

This digital transformation in worker management significantly reduced the procurement and installation costs associated with traditional attendance machines, improved project management efficiency, and provided valuable data for calculating the average output value of each worker.

Scenario 2: Achieving Refined Cost Management

To address the complexities and inefficiencies in cost control, particularly concerning Party A’s variation order applications, Li Zheng Decoration established a dedicated cost management center within Jodoo.

• Streamlined Variation Order Management: The system initiated the variation order application process from the moment a project’s variation order instructions were received. It facilitated the creation of variation order project establishment records and continuously improved the variation order record forms. This ensured a structured and traceable approach to managing all variation order-related documentation.
• Internal Review and Quotation: The system incorporated an internal group review process for quotations, ensuring that all cost estimations were thoroughly vetted and approved before proceeding. This centralized approach enhanced accuracy and accountability in financial planning.

This refined cost management system effectively solved the challenges of managing variation order records, enabling real-time data archiving and clear progress tracking. It also allowed for accurate estimation of contract-external variation order output values, leading to more refined and traceable cost management across all projects.

Scenario 3: Implementing an Integrated ERP System for Decoration Sections

Recognizing the need for a more integrated and efficient supply chain, Li Zheng Decoration developed an ERP system for its decoration sections using Jodoo, moving away from fragmented, paper-based inventory management.

• Centralized Inventory Management: The new system replaced manual, paper-based records for material receipt and issuance. It provided real-time visibility into material arrival and collection status, eliminating the need for manual calculations and addressing inconsistencies in material naming. This centralized approach ensured unified management across the entire company.
• Integrated Purchase and Sales Storage: Leveraging Jodoo’s purchase and sales storage system, combined with Li Zheng Decoration’s internal management practices, a robust material management system was established. This included standardized process forms for material naming, procurement, inbound and outbound logistics, transfers, and returns. The system was integrated with the back-end manufacturing factory to ensure real-time updates on all material movements, with a particular focus on the procurement and inbound processes.
• On-site Integration with Instant Communication App: The system is integrated with an instant communication app for on-site management. Material officers could log into the application via an instant communication app at the construction site, capture real-time photos, and register goods for inspection. Project managers and procurement specialists could then monitor material arrival status. The system automatically calculated the value, tax, and deductible tax of current material purchases based on the standardized material naming database.

This integrated ERP system provided real-time insights into material purchase status and actual expenditures, significantly improving overall enterprise management and ensuring that material costs were controlled and traceable.

Conclusion and Outlook

Li Zheng Decoration’s journey with Jodoo exemplifies a successful digital transformation in the construction industry. By leveraging Jodoo’s no-code platform, the company achieved significant improvements in online office efficiency, data management, and overall operational control. The 90% increase in online office efficiency and 80% reduction in time spent on data collection and sorting are clear indicators of the tangible benefits realized.

The initial phase of system implementation involved a period of adjustment, highlighting the importance of experienced operational personnel who can effectively bridge the gap between business needs and technical solutions. These individuals, acting as a hybrid of product managers and developers, are crucial for adapting forms and processes to real-world scenarios and gaining the trust of leadership.

Li Zheng Decoration’s experience also underscores the broader implications of digital transformation for small and medium-sized enterprises. In an environment where personnel fluidity can lead to work discontinuities, a robust, system-driven approach to management becomes indispensable. Digital systems provide the framework for standardized work processes, clear behavioral guidelines, and reliable methods for problem-solving, moving beyond reliance on informal management styles.

Looking ahead, Li Zheng Decoration recognizes the immense economic value embedded in the data generated through its internal systems. By analyzing large datasets related to costs, the company aims to derive empirical coefficients and gain deeper insights into its operations. This data-driven approach will enable more accurate strategic analysis and informed decision-making, ultimately leading to a profound understanding of business truths.

Li Zheng Decoration’s success story with Jodoo serves as a compelling example of how digital innovation can empower construction companies to enhance efficiency, streamline operations, and build a resilient foundation for future growth in a rapidly evolving market.

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