Physical quantity
Track what is currently present at the location after receipts, issues, returns, transfers, adjustments, and disposal.
LOT-AWARE FARM INVENTORY
Farm inventory management software that explains every usable balance
Track seed, nutrition inputs, crop-protection stock, packaging, and consumables by lot and location—then connect each receipt, issue, return, hold, and adjustment to the work that changed it.
Best for farms that need lot-level receipts, issues, returns, holds, adjustments, and usable balances connected to the field work that changed stock.
Free for up to five users. No credit card required.
Adapt fields, workflows, and dashboards without code. Explore 1,000+ app templates and use cases
Sign in to inspect fictional sample records. Install a copy before adding production data, crew access, agronomic guidance, or your own operating rules.
Physicalwhat is actually present
Heldwhat cannot be used
Usablewhat work can consume now
Separate physical stock from stock the farm can actually use
A single “on hand” number hides held lots, unexplained variance, and movements waiting for review.
Held quantity
Keep quarantined, disputed, expired, or review-pending stock physically visible while removing it from usable quantity.
Usable quantity
Show what field work can consume now and compare it with reorder point and planned operational demand.
Movement history
Explain the balance through dated transactions linked to an operator, lot, location, reason, field, crop season, or work order.
Treat each stock change as an operational event
The movement path should prevent a convenient number change from erasing why the balance changed.
Receive and identify the lot
Record item, lot or batch, location, quantity, received date, supplier or source, and the operational owner.
Issue to real work
Choose the lot, enter the quantity and unit, and retain the field work or crop-season reference that consumed it.
Return, transfer, or adjust
Capture condition and reason. Require review for corrections that would otherwise conceal an error.
Hold, release, or dispose
A hold reduces usable stock without inventing a new receipt. Release restores usable quantity; disposal reduces physical stock.
Define how each movement changes physical, held, and usable stock
Test both the valid and excess-quantity paths before relying on the balance.
| Movement | Physical stock | Held stock | Usable stock |
|---|---|---|---|
| Receipt | Increase | No change unless received on hold | Increase when accepted as usable |
| Issue to field work | Decrease | No change | Decrease |
| Place on hold | No change | Increase | Decrease |
| Release from hold | No change | Decrease | Increase |
| Dispose held stock | Decrease | Decrease | No increase |
| Count adjustment | Increase or decrease after review | Depends on condition | Recalculate from accepted facts |
Make low stock and variance lead to a named action
The dashboard is designed to open the lot or movement, not to decorate the page with totals.
What will block scheduled work?
Compare usable stock and reorder point with the lots and work orders that depend on the item.
Which quantity cannot be trusted?
Open held lots, count adjustments, returned movements, and unexplained changes with their owner and reason.
Where did this batch go?
Filter movement history by lot, location, date, operator, field work, or crop season and follow the exact transaction.
CHANGE THE WORKSPACE AS THE FARM CHANGES
Fit locations, lot fields, and review rules to the farm
Inventory coordinators can change the operational control without commissioning a new application.
Build a lot-aware inventory app in hours and refine the controls in minutes while preserving movement history.- 01Add a storage location, item category, batch attribute, or supplier reference.
- 02Require work-order context for selected issue movements.
- 03Route adjustments, holds, releases, or disposal through the appropriate reviewer.
- 04Create views for low stock, held lots, expiry review, pending movement, or one location.
Use the inventory workspace for operational control
Keep the promise precise so the visitor understands both the value and the limit.
Jodoo owns configurable records and workflow
It is suited to lots, locations, movements, reviews, related work, exception queues, mobile entry, and management dashboards.
Accounting remains authoritative for value
Use the accounting or ERP system for costing, valuation, tax, purchase accounting, and financial close when those capabilities are required.
Agronomy and safety guidance remain external
The app records an authorized item and actual use; it does not recommend a product, rate, storage method, or chemical-handling procedure.
Questions farm teams ask before trusting a stock balance
What should farm inventory software track?
For operational control, track item, lot, location, physical quantity, held quantity, usable quantity, reorder point, owner, and the movement history that explains every change. Add specialist fields only when they change a real decision.
Can a field worker record stock use on a phone?
Yes. The sample phone form lets a user choose the inventory lot, movement type, quantity, locations, related work, reason, and evidence. Validate connectivity and permissions before rollout.
How do held lots affect the balance?
A hold keeps physical stock visible but removes the held quantity from usable stock. A reviewed release restores usable quantity without creating a receipt; disposal reduces physical and held stock without increasing usable stock.
Does this replace farm accounting?
No. It can coordinate operational quantities and movements, but accounting valuation, purchasing, tax, and financial reporting remain with the system responsible for them.
INSPECT THE WORKING FARM SYSTEM
Trace one lot from receipt to field use and review
Open the populated inventory register, follow its movement history, and test the difference between physical, held, and usable stock before configuring your own controls.
Trace a sample inventory lot