Choose a permanent-free app, a small-team LMS or a self-hosted system with a clear view of user limits, course delivery and ongoing work.
Start with the example. Adapt it to your team.
| Option | What is free | Best fit | Main limit or cost |
|---|---|---|---|
| Jodoo | Permanent free plan | Coordinator-managed training records, evidence review and editable follow-up. | 5 users; 20,000 records; 200 MB annual file upload; 10,000 automation runs/year; 1,000 monthly submissions. |
| TalentLMS | Permanent free LMS plan | A small group that needs to deliver and complete online courses. | Up to 5 active users and 10 active courses. |
| Connecteam | Small Business Plan | A small frontline team that wants courses alongside team-management tools. | Available for businesses with up to 10 users, including active and archived users. |
| Zoho Learn | Permanent free plan | A small knowledge and learning hub combining manuals and courses. | 5 users, 5 courses, 5 manuals, 3 spaces and 1 GB storage. |
| Moodle LMS | Open-source software | Teams with the capability to host and maintain a learning platform. | No software licence fee for the open-source LMS; infrastructure and administration are your responsibility. |
| Frappe Learning | Open-source software | Teams seeking an adaptable LMS with courses, assignments, quizzes and learning batches. | Open-source learning software; self-hosting needs infrastructure and maintenance. |
Checked September 7, 2026 against official plan and project information. This shortlist separates ongoing free plans from open-source software. Temporary access to paid features is not treated as a permanent free entitlement.
Illustration: a coordinator records training for 40 employees who do not log in. That is one user account plus employee and training records—not automatically 40 user accounts. Data, file and automation limits still apply.
If those 40 employees must log in, submit evidence and see personal assignments, account eligibility changes. Define the access model first and configure permissions; do not assume a five-user plan provides a 40-person employee portal.
Jodoo’s free plan can be a useful place to start a coordinator-managed tracker. Inspect your actual needs before promising self-service to the wider team.
Illustration: even modest certificate files can use more storage than expected. Compare annual uploads and retained storage with the plan’s actual definitions; they are not always the same limit.
Also count submissions and enabled automation runs. A completion, correction, review and renewal can create several actions around one employee. The free plan’s usefulness depends on how the work runs, not simply the number of rows in the employee list.
Permanent free plan. 5 users; 20,000 records; 200 MB annual file upload; 10,000 automation runs/year; 1,000 monthly submissions.
Coordinator-managed training records, evidence review and editable follow-up.
More accounts, usage or advanced capabilities can require an upgrade. An employee record is not a user account.
Jodoo product information ↗Permanent free LMS plan. Up to 5 active users and 10 active courses.
A small group that needs to deliver and complete online courses.
Review paid-plan requirements before depending on more learners, courses or advanced automation.
TalentLMS product information ↗Small Business Plan. Available for businesses with up to 10 users, including active and archived users.
A small frontline team that wants courses alongside team-management tools.
Growth beyond the small-business eligibility limit changes the buying decision. Check the current terms for your team.
Connecteam product information ↗Permanent free plan. 5 users, 5 courses, 5 manuals, 3 spaces and 1 GB storage.
A small knowledge and learning hub combining manuals and courses.
Basic and detailed course reporting, reminders and other functions differ by paid edition. Check reporting before choosing it as your tracking system.
Zoho Learn product information ↗Open-source software. No software licence fee for the open-source LMS; infrastructure and administration are your responsibility.
Teams with the capability to host and maintain a learning platform.
Budget for hosting, backups, upgrades, security and support. A hosted provider’s service is not automatically free.
Moodle LMS product information ↗Open-source software. Open-source learning software; self-hosting needs infrastructure and maintenance.
Teams seeking an adaptable LMS with courses, assignments, quizzes and learning batches.
Self-hosting and supported hosting have different operating costs. Review the licence and deployment requirements.
Frappe Learning product information ↗Start with the Jodoo training tracker when your immediate work is assignments, dates, results and evidence reviews. Adapt the fields and follow-up around the training you already provide.
A free hosted LMS may be the stronger fit when employees need lessons, quizzes and course access. Check reporting and learner limits before treating it as a complete qualification-management system.
When the free limits no longer fit, compare the paid product on the same requirements—not just the next price tier. The broader training software comparison covers record tracking, qualifications and practical assessment alongside learning delivery.
No. A trial provides paid functionality for a limited time. Compare the permanent plan available after the trial, including account, course, file and automation limits, before moving your training records.
Not necessarily. In Jodoo, a user account and an employee record are different things. A coordinator can manage employee records within data limits. Employees who need their own logged-in access require the appropriate accounts and permissions.
Its open-source software may have no licence fee, but hosting, backups, upgrades, security and administration still require resources. It is a sensible option when your team can operate it, not an automatic zero-cost substitute for a hosted service.
Upgrade when the work needs more accounts, storage, automation capacity, integrations or specialist features than the free plan provides. Review actual usage and requirements rather than waiting for a critical renewal or training session to exceed a limit.
Explore the sample records, then configure the requirements, fields and working views for your team.
