Missing
The requirement applies, but current accepted evidence does not satisfy it. Assign the needed work.
Role-based training matrix
Match employees to the qualifications their roles require. Distinguish missing training, pending evidence, expired credentials and practical gaps before assigning the next step.
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Give every matrix state a clear meaning
A role matrix becomes useful when managers can tell whether the next step is scheduling, review, renewal or practice.
Assigned
Training or follow-up is arranged. Inspect its owner and due date rather than marking the requirement complete.
Under review
Evidence has been submitted but the acceptance decision is outstanding.
Current
The applicable requirement is satisfied by the accepted current record.
Expiring / expired
Inspect the credential and linked renewal work. A booking does not extend validity.
Practice required
An observed skill still has an essential gap. Arrange targeted practice and reassessment.
The live matrix includes a numbered state legend. A blank intersection can mean the qualification is not required for that role; it must not be confused with a required qualification recorded as missing.
Use the applicable requirements as your denominator
18 current ÷ 24 required = 75% coverage
Read the matrix design and calculation guide →Illustration: eight employees each have three applicable requirements. Six of the 24 requirements remain unresolved. If the catalogue contains seven qualifications, dividing by all 56 employee-by-qualification intersections would answer a different—and misleading—question.
Do not average the matrix’s numbered state codes. The codes identify states; they are not scores.
Give every training gap an owner and next step
Open the coverage record
Confirm the employee, role, site and requirement. The same course title can have different applicability in two roles.
Choose the right follow-up
Missing training needs an assignment; an unaccepted result needs review; an expired credential needs renewal; a practical gap needs an observation and development action.
Return to the current state
Use the linked current assignment, assessment or credential. Revising an old record should not replace the latest decision for the employee.
Review role changes without erasing completed work
When an employee changes role, a coordinator reviews the new requirements and the evidence already held. Retain valid applicable learning, stop counting requirements that no longer apply, and assign newly required work. Jodoo lets you maintain those relationships and their working views without rebuilding a separate sheet for every team.
Reading and maintaining your training matrix
What is the difference between missing and not required?
Missing means a qualification applies to that employee but no accepted current result satisfies it. Not required means it is outside that person’s applicable requirements. Do not count not-required cells as failures—or as completed training.
Can I filter the matrix for a site or role?
The example links each coverage record to an employee, role and site and provides native dashboard filters. Open the coverage record to see the requirement, current state and next action behind a cell.
Why can a person with a certificate still need practice?
A certificate may support a training requirement without proving every practical task. The app keeps observed-skill gaps separate; changing a credential to current does not override a recorded practical gap.
How should optional training affect coverage?
Keep optional development visible separately from required readiness. Define which requirements belong in the denominator before reporting a percentage, and explain any exclusions.
Resolve the gaps your matrix reveals
Use the training matrix
Explore the sample records, then configure the requirements, fields and working views for your team.