Item identity
Keep the item code, plain-language name, stock type, unit, and owner stable across lots so people can search and report consistently.
Reagents, consumables, and lots
Manage laboratory inventory by lot, expiry, availability, and the work it supports
Replace scattered stock sheets with one configurable register for reagents, standards, media, consumables, receipts, issues, restrictions, and replenishment risk.
Opens the populated Jodoo example after sign-in. Start with the Free plan for up to five users; no credit card required.
The example manages operational stock records and decisions. It does not claim automated instrument dispensing, sensor telemetry, procurement execution, or chemical safety compliance.
- See low stock, expiring lots, held material, and current quantities together
- Keep supplier lot, storage condition, opened date, restrictions, and supporting files
- Link stock movements to a sample or assignment so usage has practical context
4stock states shown in the exampleLot-levelquantity, expiry, and restrictionsLinkedmovements and laboratory work
Track the lot that people can actually use, not only the item name
Laboratory stock decisions often depend on supplier lot, expiry, opening date, storage condition, certificate, and a hold or restriction. The app makes the usable lot the working unit while keeping the item identity clear.
Supplier lot and local record
Store the supplier lot beside an internal lot record number. This separates the manufacturer’s reference from the record used in daily laboratory work.
Availability and restriction
Use explicit states such as available, low stock, expiring soon, on hold, expired, or consumed. Add a restriction note when the lot cannot be used normally.
Storage and timing
Record the storage location and condition, opened date, expiry date, quantity on hand, and reorder point where staff need them.
Record receipts, issues, adjustments, returns, and disposal as separate movements
A balance without movement history is hard to trust. Related transactions preserve the lot, item, quantity, time, person, related sample or assignment, reason, and evidence for each change.
Receive stock
Add the supplier lot, received quantity, storage location, status, certificate or attachment, and any intake restriction before the material becomes available.
Issue to work
Record which sample or assignment used the material, how much was issued, when it happened, and who recorded the transaction.
Adjust or return
Capture the reason for an adjustment or return rather than overwriting quantity on hand without an explanation.
Dispose or consume
Close the remaining balance through a visible transaction and retain the lot record for later review.
Use due work, quantity, expiry, hold, and storage context together
The best inventory screen is not a decorative count of items. It helps a laboratory manager see which lots can interrupt work and open the exact records behind the warning.
Below reorder point
Compare current quantity with the reorder point and show the affected item and lot. The team can decide whether to replenish, substitute, or reschedule.
Expiry approaching
Show the expiry date, remaining quantity, location, opened date, and upcoming work so the owner can plan use or replacement.
Held or restricted
Keep a held lot out of the ordinary available view while retaining the supplier lot, certificate question, restriction, owner, and next action.
Storage mismatch
Use location and storage-condition fields to make moved, missing, or incorrectly stored material easier to identify and correct.
Give consumption and shortages a sample or assignment reference
Linking a transaction to work does not turn the stock app into a full materials-planning system. It gives the laboratory enough context to answer where a lot was used and which active work depends on it.
Usage history
Filter transactions by lot, sample, assignment, date, transaction type, or person to understand how stock moved and where it was used.
Work interruption
See low, expired, or held stock beside samples and assignments that are due soon, then give the next action to a named owner.
Exception follow-up
Open a laboratory exception when an unavailable or suspect lot affects work. Keep the lot restriction and sample impact in related records rather than a note buried in one sheet.
Management review
Use counts and detailed tables together: low stock, expiring lots, lots on hold, open work, and the records that explain each number.
Add the fields and views your materials require
A small laboratory may need a simple reagent list. Another may separate standards, media, kits, consumables, controlled storage, certificates, opened stability, and multiple locations. Jodoo lets a trained administrator change that focused model without programming.
Different stock categories
Use conditional fields or separate forms when standards, media, consumables, and reagents require different identifiers, dates, units, attachments, or review steps.
Local storage structure
Configure rooms, cabinets, refrigerators, freezers, shelves, or controlled-access zones with names that staff already use.
Alerts and ownership
Build reminders and queues around reorder points, upcoming expiry, opening dates, holds, overdue actions, and owner responsibility.
Scan-assisted transactions
Use barcode or QR-code fields in receiving and issue forms when scanning improves identification. Test labels, devices, and the fallback process before rollout.
Start with trustworthy lot records and a simple movement discipline
The implementation succeeds when staff can find available stock quickly, record a movement without extra paperwork, and understand why an item is low, held, or expiring.
Clean the opening list
Remove duplicates, agree item codes and units, identify active supplier lots, confirm current quantities, and separate available, held, expired, and consumed stock.
Define each transaction
Agree when a receipt, issue, adjustment, return, or disposal record is required and who can perform it.
Pilot high-risk items
Start with materials whose shortage, expiry, or restriction is most likely to delay work. Validate the forms and views with those real patterns.
Track useful measures
Monitor lots below reorder point, stock expiring in the planning window, held material age, unresolved discrepancies, and work delayed by material availability.
Built for laboratory stock decisions
Use it when lot identity, expiry, availability, and issue history must stay connected
The example separates reusable item rules from individual supplier lots and stock movements, so low-stock and expiry views lead back to the records behind each decision.
A strong fit: Laboratories managing reagents, standards, media, and consumables across storage locations with lot-level expiry and restrictions.
Operational proof: A real item catalog, FEFO or FIFO issue rules, safety stock, supplier lots, transactions, replenishment thresholds, and mobile movement entry.
Define adjacent controls: Chemical safety, sensor monitoring, purchasing execution, accounting, and regulated retention remain separate responsibilities that can be linked when needed.
Practical questions about lab inventory management software
What should laboratory inventory software track?+
At minimum, track the item, supplier lot, quantity, unit, storage location and condition, opened date when relevant, expiry date, availability status, reorder point, owner, restrictions, attachments, and the transactions that change the balance.
Can Jodoo track reagents and consumables in the same app?+
Yes. A shared lot register can use a stock-type field, conditional fields, and filtered views. Separate forms may be better when categories have materially different identifiers, units, controls, or workflows.
Does this replace procurement or an ERP?+
Not by itself. The example manages laboratory stock and operational replenishment signals. It can connect to purchasing or enterprise systems, but it does not claim purchase-order execution, accounting, or automated materials planning.
Can the app warn about low stock and expiry?+
Yes. You can create filtered views, dashboards, reminders, and automations around quantity, reorder point, expiry date, opened date, availability status, and ownership.
Can staff scan items?+
Jodoo supports barcode and QR-code use. Configure the code fields and transaction flow for your labels, devices, and operating environment, then test both scan and manual lookup paths.
Explore the populated laboratory workspace
Explore the lab inventory appInspect the lot and stock-risk views before configuring your own
Open the populated app to see available, low, expiring, and held lots alongside quantities, storage, movements, sample work, and the records behind each warning.