Availability count
Open the included vehicles with status, site, roadworthiness, assignment, document health, and current exception.
Fleet management dashboard
See available vehicles and the work that needs attention
Review overdue returns, failed inspections, expiring documents and missing keys. Open the relevant vehicle or assignment to find the person responsible and decide what happens next.
Choose metrics that answer a fleet question. Make it clear what each number means, which records it includes, and who should act on it.
Start with Jodoo’s Free plan for up to five users. No credit card required.
- See availability, late returns, inspection holds and renewal work together
- Give coordinators, drivers and managers the views they need
- Adjust dashboard formulas and filters as your fleet changes
Inside the working appSeven dashboards use the app’s vehicle, assignment, inspection, driver, fuel, key and renewal records. Add the app to your workspace to explore related histories and edit the sample workflow.Adapt it to your fleetChange the questions the dashboard answers: add a site, vehicle type, readiness rule, due window, policy result, formula, filter, or role view.
Define the fleet questions that deserve dashboard space
Use measures only when a role can act on the result and verify the records behind it.
QuestionDefinition and sourceAction after drill-down
What can be assigned now?
Vehicles with available status, current documents, roadworthy result, no active assignment, and no blocking defect.
Open the vehicle, confirm driver readiness, and issue an assignment.
What is due or overdue?
Assignments and key records where expected return has arrived and the return is not complete.
Contact the driver, confirm revised timing, escalate, or close the return.
What cannot be released?
Failed inspections, high-severity defects, expired documents, or explicit vehicle holds.
Review evidence and decide repair, alternative vehicle, or release with follow-up.
Which drivers need attention?
Expired or due-soon licences, missing qualification, unavailable status, or unresolved readiness note.
Renew, verify, reassign, or hold the planned work.
Where is cost changing?
Fuel or other vehicle cost compared by period, vehicle, type, and verified exception state.
Open unusual entries, validate source data, and decide operating or policy action.
Which documents expire next?
Renewals due inside agreed 30-, 60-, or 90-day windows by vehicle, type, and owner.
Collect documents, book the requirement, submit, verify, or hold the vehicle.
Make every alert explain itself
A count becomes trustworthy when the manager can see exactly which rule included a record and what happens next.
Overdue return
Open driver, vehicle, expected return, latest contact, key, escalation, and revised commitment.
Failed inspection
Open checklist result, defect severity, evidence, roadworthiness decision, action owner, and due date.
Fuel variance
Open quantity, cost, receipt, odometer, efficiency, policy result, response, and review decision.
Renewal due
Open requirement, expiry, provider, document state, owner, next action, and vehicle-hold decision.
Give each role the view it can use
A driver, fleet coordinator, supervisor, finance reviewer, and executive should not receive the same level of detail.
RoleUseful viewKeep out of the view
Driver
Current assignment, vehicle check, due return, fuel entry, key, incident, and own follow-up.
Other drivers’ records, portfolio cost, and unrelated sensitive evidence.
Fleet coordinator
Available vehicles, assignments, returns, keys, renewals, defects, and current exceptions.
Unnecessary employee or financial detail.
Supervisor
Release decisions, overdue custody, high-severity defects, driver readiness, and escalations.
All routine records that require no decision.
Finance reviewer
Fuel and expense entries, receipts, cost variance, policy result, response, and decision.
Detailed driver or inspection information unless relevant.
Leadership
Fleet-wide vehicle availability, assignment-based utilization, costs, upcoming work, and recurring problems, with record access limited by role.
A broad surveillance view of individual drivers.
Label manual, integrated, and inferred data honestly
The chart should never imply a live feed or automated measure that the source does not provide.
QuestionGood practiceAvoid
Utilization
State whether it comes from manual assignments and usage logs or an integrated telematics source.
Calling a manual availability count real-time telematics utilization.
Driver measures
Use operational readiness and accountable follow-up with appropriate access.
Opaque risk scores or ranking people from incomplete data.
Cost and efficiency
Show units, period, exclusions, data completeness, and records behind a variance.
Comparing unlike vehicle duties or using invalid odometer intervals.
Make the dashboard operational—not ornamental
Good dashboards shorten the distance between a fleet signal and a responsible action.
What should a fleet management dashboard include?
Include vehicle readiness, active and overdue assignments, failed inspections and defects, driver readiness, keys, renewals, fuel or cost exceptions, and other measures your team can act on.
What are the most useful fleet KPIs?
Useful measures depend on the operating model. Start with availability, overdue custody, roadworthiness exceptions, renewal health, fuel or operating cost, and follow-up completion. Define each measure before choosing a chart.
Can I open the vehicle or assignment behind a dashboard figure?
Yes. Open a displayed row in the public dashboard to inspect that vehicle, assignment, or inspection. After installing the app, use its data-management views to explore the full related history.
Does the example use live GPS data?
No. The example uses populated operational records. Integrate an appropriate telematics source if the dashboard requires live location, engine data, or automated utilization.
Can we create different dashboards by role?
Yes. Configure dashboards, views, permissions, and filters for drivers, coordinators, supervisors, finance, maintenance, and leadership.
Can a business user change the dashboard?
Yes. A trained administrator can adjust fields, formulas, filters, widgets, views, and underlying workflow rules as the fleet questions change.
Start from a management question
Open the Jodoo fleet applicationOpen the record behind the next fleet exception
Use the populated dashboard to inspect an overdue return, failed check, fuel variance, driver issue, or expiring document and complete the next action.