Identity and ownership
Entry ID, person, team, approver, and stable status.
Who owns the entry and its next action?Editable time tracking workbook
Time tracking template with worked data and formulas
Start with populated time entries, formula-driven hours, controlled statuses, exception examples, and a weekly review sheet—then open the connected Jodoo process when the file is no longer enough.
The workbook suits a small, stable process. Move to the live app when several people need linked records, permissions, reminders, approvals, and drill-down.
Free for up to five users. No credit card required.
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- Eight sample entries across normal and exception states
- Formula-driven hours, billable totals, and review measures
- Editable lists and structured status choices
Use a populated time tracking workbook
The file is ready to inspect before you replace the sample people, projects, work types, and approval notes. Excel can open it directly, and Google Sheets can import it without rebuilding the columns.
XLSX
Worked sample data and editable formulas
Move to Jodoo when several people edit, approve, correct, restrict, remind, or report from the same process.
- Time Entries sheet with IDs, people, dates, projects, work types, start and end, breaks, hours, billable state, status, exceptions, approver, and notes
- Formula-driven duration and weekly summary measures
- Sample draft, submitted, returned, approved, overtime, and blocked records
- Dropdown validation for work type, billable state, and lifecycle status
Open the same time tracking template in the spreadsheet you use
The download is an XLSX workbook, so the source file remains portable instead of pretending to be a native Google Form or PDF.
- 01
Download the XLSX
Save the worked workbook and inspect the sample entries, dropdowns, formulas, and weekly review before replacing data.
The original sample remains available if a formula or range is changed. - 02
Use Excel directly
Open the file in a current Excel version and keep the table, validation, and summary formulas together.
Daily duration and weekly totals recalculate from the entered values. - 03
Import into Google Sheets
Upload the XLSX to Google Drive, open it with Google Sheets, and save a Google Sheets copy.
The team works from one shared copy rather than circulating attachments. - 04
Verify the imported controls
Check formulas, dropdowns, dates, protected ranges, and summary ranges after conversion.
The Google Sheets copy produces the same totals before live use.
Keep enough context to understand the hours
The template is deliberately more than a date and duration list.
Work context
Client or project, work type, activity, billable state, and note.
What did the hours support and how should they be used?Time values
Work date, start, end, break, and formula-driven hours.
Is the duration complete and plausible?Review context
Draft, submitted, returned, approved, blocked, exception, and manager comment.
What prevents the record from being ready?Know where a spreadsheet works—and where it starts to fail
The template should reduce work, not create hidden process debt.
Good fit
One owner, a small population, stable fields, low sensitivity, limited approvals, and no critical integration.
The file remains easy to reconcile.Version risk
Several copies, people, links, or manual imports make it unclear which value is current.
Move to a shared record with controlled updates.Decision risk
Approvals, returns, comments, and reminders happen outside the workbook.
Keep the decision on the relevant timesheet period.Access risk
Different people should see different workers, clients, rates, or evidence.
Use role permissions rather than duplicate files.Reporting risk
The dashboard is rebuilt by copy-and-paste and cannot open the entries behind a number.
Use a live operational view with drill-down.Turn the workbook columns into connected records
The Jodoo app preserves the useful logic while adding workflow and accountability.
People edit rows, send the file, explain exceptions by message, and rebuild weekly summaries.
People submit structured records, managers work an exception queue, approvals retain history, and dashboards open the source period or entry.
- Relate entries to active projects
- Show return reasons only when needed
- Remind the current owner by lifecycle state
- Restrict clients or rates by role
Questions about formulas, approvals, and growth
Does the template calculate hours?
Yes. The sample Time Entries sheet calculates hours from start, end, and break values, and the Weekly Review sheet summarizes recorded and billable hours with formulas.
Can I add more people or rows?
Yes. Copy the formulas and validations into new rows and add people to the review sheet. Keep stable identifiers and check summary ranges after expanding the file.
Can I use this time tracking template in Google Sheets?
Yes. Upload the XLSX to Google Drive, open it with Google Sheets, save a Sheets copy, and verify formulas, dropdowns, date formats, and summary ranges before replacing the sample data.
Can a spreadsheet support approvals?
It can record a status and comment for a small process, but it does not provide the same role permissions, reminders, controlled history, and accountable queues as a workflow application.
Is this a payroll template?
No. It records and reviews work hours. Payroll calculation, tax, filing, and authoritative pay records belong in payroll software.
Use the file now; keep the connected process visible
Download the worked workbook for a small process, or open the Jodoo app when the team needs controlled records, role views, approvals, reminders, history, and live drill-down.