Completeness
Template remains reasonable
One owner can inspect a small file
Software becomes useful
Expected periods and missing days need live queues
Specialist system required
Clock or attendance hardware defines the record
Weekly and biweekly XLSX
Timesheet template for weekly and biweekly period close
Use formula-driven weekly and biweekly sheets with sample work, regular and overtime totals, status choices, manager context, and a separate approval log.
The template serves a small, stable process. The Jodoo gallery shows what changes when each period, return, decision, and transfer becomes a connected record.
- Weekly and biweekly period sheets in one workbook
- Regular, overtime, and period totals calculated with formulas
- Approval log that preserves submit, return, resubmit, approve, and transfer states
Choose weekly or biweekly without rebuilding the file
Both period lengths include sample work and editable controls, so the formulas and approval log are visible before use.
XLSX
Worked sample data and editable formulas
Move to Jodoo when completeness, reminders, corrections, permissions, approval aging, and transfer to payroll or reporting become recurring work.
- Weekly sheet with seven dated rows and a period total
- Biweekly sheet with fourteen dated rows and an 80-hour expected period
- Regular and overtime columns with formula-driven daily totals
- Approval log with submitted, returned, resubmitted, approved, and transfer states
Make the file follow the same close every time
A template is useful only when the team agrees how it moves.
- 01
Set the period
Choose weekly or biweekly, confirm employee, manager, dates, and expected hours.
The population and deadline are explicit. - 02
Enter daily work
Add project or client, work type, regular hours, overtime, billable state, status, and notes.
Daily totals update from formulas. - 03
Review the total
Check period totals, missing days, overtime, and any returned line.
The employee can correct the file before submission. - 04
Record the decision
Add submission, return, resubmission, approval, and transfer events to the log.
The current status has visible history. - 05
Archive one version
Store the approved workbook and its transfer reference in a controlled location.
The team knows which file is final.
Match the tool to the cost of period close
The number of people is not the only factor.
Template remains reasonableSoftware becomes usefulSpecialist system required
Corrections
Template remains reasonable
Few edits and one visible approval log
Software becomes useful
Returned lines need controlled history and resubmission
Specialist system required
Statutory or union corrections require specialist controls
Access
Template remains reasonable
One file owner and low-sensitivity data
Software becomes useful
Employees, managers, and operations need role views
Specialist system required
HCM or payroll must be authoritative
Transfer
Template remains reasonable
Manual export is low risk and easy to reconcile
Software becomes useful
Batches, errors, and receiving responses need tracking
Specialist system required
Payroll, tax, or accounting owns the final result
Questions about periods, overtime, and approval
Does the workbook include weekly and biweekly formats?
Yes. It includes separate weekly and biweekly sheets with dated daily rows, regular and overtime columns, daily formulas, and period totals.
Can I use it for payroll?
Use it as an input record only if your process allows. Payroll calculation, tax, deductions, filing, and authoritative pay history belong in payroll software.
How should returned timesheets be handled?
Keep the original submitted state in the Approval Log, add the manager reason, correct the affected line, then add a resubmission and final decision rather than overwriting history.
When should we stop using the file?
Move when missing periods, reminder ownership, access, corrections, approvals, versions, integrations, or dashboards require recurring manual coordination.
Start with the period format that fits today
Download the workbook for a small stable process, or use the Jodoo app when periods need live ownership, controlled corrections, permissions, reminders, approval age, and transfer status.