Supplier
Which legal or operating entity does the decision cover?
Approved supplier management software
Make the approved supplier list usable at the point of work
Replace a flat Yes/No register with dated authorization by category, site and part family—plus conditions, receiving controls, review dates and whether new awards are allowed.
The working app treats approval as a governed operating record. A supplier can be active for one scope, conditional for another and suspended from new awards without deleting its history.
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- Category, site and part-family authorization
- Expiry, restriction, suspension and new-award controls
- Qualification evidence and decision owner retained with the scope
Populated working exampleNormal, pending, returned, overdue, expired, restricted and completed states.Adapt after installationChange fields, requirements, routes, role views and dashboards without rebuilding the app.
Keep approval current as conditions change
The register should react to evidence and events without erasing history.
Renew
Review expiring evidence and performance before extending the authorization.
Restrict
Add receiving inspection, quantity, site or item controls while the supplier remains usable.
Suspend
Stop new awards while corrective action or risk treatment is unresolved.
Reinstate
Require corrected evidence and a new authorized decision instead of simply changing a status back.
Expose the decision where sourcing and receiving teams need it
The approved list creates value when users can act on it.
For sourcing
Filter suppliers by the exact scope, see restrictions and prevent an expired or suspended source from receiving a new award.
For quality and receiving
Apply the required inspection or evidence control and open the decision basis without searching email.
Convert the existing list without losing its decisions
Migration should improve control while preserving the history buyers and auditors still need.
Separate suppliers from scopes
Create one supplier identity and individual authorization records for each category, site, item family, service or region that can carry a different status.
Normalize conditions
Translate free-text caveats into usable controls such as inspection level, quantity limit, approved site, restricted item or no-new-awards status.
Assign review ownership
Give every expiring or conditional scope a review owner and date, then connect the evidence that must be refreshed before extension.
Publish the operational view
Let buyers and receiving teams search the approved scope and restrictions without giving them authority to edit the underlying decision.
Approved supplier management software questions
What is an approved supplier list?
It is a controlled record of suppliers authorized to provide defined goods or services. A robust list includes scope, conditions, validity, decision owner and current use status—not only a supplier name.
Can one supplier have several approval statuses?
Yes. A supplier can be approved for one category or site, conditional for another and unavailable for new awards elsewhere. Separate scope records make that distinction explicit.
Who should own the approved supplier list?
Ownership is usually shared: procurement maintains commercial and sourcing context, quality or compliance owns applicable assurance evidence, and an authorized decision owner approves or restricts each scope.
Should suspended suppliers be deleted?
No. Preserve the history, reason, affected scope and date. Block or restrict new use while keeping past transactions, evidence and reinstatement decisions inspectable.
Can the approved-supplier view change when purchasing rules change?
Yes. A trained Jodoo administrator can add a scope field, restriction, renewal queue or buyer view in tens of minutes to a few hours. Test approved, conditional, expired and suspended examples before the change is used.
Try the full decision path
Open the approved-scope viewOpen an approved scope with real operating conditions
Inspect the dates, restrictions and authority behind an authorization, then adapt the record to match how your buyers and quality teams actually use it.