Map the role requirement
Specify which certificate applies to the employee’s role, site, equipment, or task.
EMPLOYEE CERTIFICATION AND WORK ELIGIBILITY
Employee certification tracking software
Know which certifications each role requires, whether the evidence is accepted, and what work is affected before or after expiry.
For HR, operations, safety, and line managers who need more than a spreadsheet of employee names and dates.
Free for up to five users. No credit card required.
Adapt fields, workflows, and dashboards without code. Explore 1,000+ app templates and use cases
The views show named employees, accepted and expiring credentials, renewal work, and restrictions. Open the employee dashboard to inspect the populated example before adapting it.
Role mappedcredential requirements tied to actual work
Evidence reviewedholder, issuer, dates, and scope checked
Eligibility visiblecurrent, conditional, restricted, or blocked
Connect the certificate to the work it enables
The right question is not only “when does it expire?” but “what may this person do now?”
Accept evidence deliberately
Verify the named holder, provider or authority, certificate number, dates, and permitted scope.
Keep the operating decision current
Show eligible, conditional, restricted, or blocked status with the supporting credential and next review.
Start early without clearing the risk too early
A booking or upload is progress, not a renewed credential.
Plan by lead time
Set the reminder early enough for booking, assessment, evidence return, and review.
Preserve the old certificate
Link the accepted replacement to its predecessor rather than changing historical dates.
Escalate the real blocker
Make manager action, provider availability, payment, missing information, or reviewer delay visible.
Give line managers a work decision, not a certificate archive
Managers need a current answer before assigning a person to regulated, skilled, or safety-sensitive work.
See the affected task
Connect the requirement to the role, site, equipment, or task so the consequence of a missing credential is immediately understandable.
See the basis for eligibility
Let an authorized manager open the accepted credential, review date, conditions, and linked exception without searching email or shared folders.
Act on the next step
Route booking, reassignment, supervision, restricted duty, or escalation to a named owner while preserving the employee's evidence history.
Separate training progress from certificate validity
These states answer different management questions.
| Employee state | Manager action | Meaning |
|---|---|---|
| Current and accepted | Continue work; monitor renewal. | Evidence supports current eligibility |
| Booked for renewal | Keep current expiry visible. | Training is planned, not completed |
| Evidence under review | Wait for the reviewer decision. | A file exists, but is not accepted |
| Expired | Apply the role or task restriction. | Do not count as current |
ADAPT IT TO YOUR ROLES
Adapt employee certification control to real roles and work rules
Jodoo connects the records, human review, follow-up work, exceptions, and decisions this scenario needs. Business administrators can adjust the application without waiting for conventional development.
Teams can add a role, credential type, review rule, or dashboard in tens of minutes to a few hours after the requirement is agreed.Change the operating record without code
Change role requirements, certificate fields, renewal windows, and eligibility consequences without waiting for an HR-system release.
Use real review tasks
Send employee evidence to the right reviewer, return mismatches with a reason, and preserve the accepted replacement.
Give each role a useful view
Give HR a workforce matrix, managers a renewal queue, and operations a clear eligible, conditional, restricted, or blocked decision.
Use certification status in work decisions without turning Jodoo into an LMS or HRIS
Jodoo can coordinate role requirements, submitted credentials, review, expiry, renewal, and work eligibility. Course delivery and the employee master may remain in their existing systems.
Manage the operating record in Jodoo
Track which credential applies to each role, who supplied the evidence, who accepted it, when it expires, and what work is currently allowed.
Connect the authoritative source
Reference the HRIS for employment identity and the LMS or provider for authoritative training and assessment results.
Keep specialist decisions with specialists
Keep regulated credential issuance, professional registration, examinations, and competency judgment with the relevant authority or qualified assessor.
What HR and operations teams need to know
Can the App show which employees are allowed to perform a task?
Yes. Connect the role or task requirement to accepted current evidence and maintain a separate eligibility decision when restrictions or supervisor judgment also apply.
Should an employee upload mark a certificate current?
No. Keep it submitted or under verification until a reviewer confirms holder identity, dates, status, and scope.
How should permanent certificates be recorded?
Use a no-routine-expiry rule rather than inventing a date. Review again if the issuer status, role requirement, or operating rule changes.
Does this replace an LMS?
No. Use an LMS or provider for course delivery and examinations. Use this App for the resulting credential, evidence, renewal, and work impact.
CHECK THE EMPLOYEE WORKSPACE
See employee certification status with the work decision beside it
Explore accepted, due-soon, expired, returned, and renewed examples before adapting the requirements to your roles.
Open the employee certification App