Plan the count, record quantities by item and location, investigate differences and approve corrections in a configurable Jodoo app.
Sign in to explore the sample and install your own copy.
These are different decisions. Giving each one its own record makes the result easier to trust and the remaining work easier to find.
Choose the locations, establish the cutoff and agree which item-location lines must be counted. Include empty locations where they belong in the scope.
Select the stock record, check the unit and enter the observed quantity. Capture a damaged item or unclear location as an exception, not an unexplained number.
Compare the original observation with movement evidence or a separate recount. The reviewer chooses whether to request more work, accept the explanation or require an adjustment.
A separate review checks the proposed result against the current balance. Keep the before-and-after record and account for all unresolved count work before closeout.
The fictional sample shows why the same negative variance should not always produce the same action.
An issue document explains two boxes leaving without the balance being updated. The discrepancy review leads to an adjustment request. Approval changes the corresponding sample balance to 22.
Outcome: an authorized quantity correction.Two boxes are found on an adjacent packing shelf. The recount records all twelve. The reviewer accepts the explanation without changing the stock balance, while the first observation remains visible.
Outcome: a resolved location/counting issue.Swipe horizontally to see all columns →
| Role | Needs to see | Next action |
|---|---|---|
| Counter | Assigned stock, location, unit and count instructions | Record the physical observation, including zero or an exception. |
| Count owner | Coverage against the agreed scope and unfinished lines | Arrange missing counts and chase unresolved work. |
| Discrepancy reviewer | First count, recount and transaction evidence | Decide which quantity is supported and whether correction is needed. |
| Adjustment reviewer | Reviewed evidence, original balance and proposed result | Approve the exact change or return the request. |
Need to choose a tool before assigning the work? Compare inventory counting software by capture needs, review flexibility and connection to your existing stock system.
Select “Normal” in the count form and the exception explanation stays hidden. Select “Damaged stock” and it appears beside the quantity being recorded. The item, location and original observation remain the same linked record.
The “Enter a count” gallery view shows the damaged-stock example. Counters get the relevant prompt without filling in an exception on every ordinary count.
For temperature-sensitive items, your business administrator can add a condition field and its display rule. If damage needs quality approval, configure that review step and the responsible members. These are changes to make for your operation, not a preinstalled quality-approval route.
Keep the original count and correction history connected when changing the questions or approval responsibility.
Jodoo organizes these records and decisions. It does not physically stop warehouse movements or automatically become the stock ledger of an external ERP.
No. A count is an observation. In this example, a discrepancy review establishes what happened and a separate adjustment request authorizes a quantity correction. The approval updates the matching sample balance; it does not post to your ERP or accounting system.
Yes. Set the locations and item-location coverage for a count run. Decide whether movements in those locations will pause or be recorded separately. Selecting a smaller scope does not remove the need to reconcile movements around the count time.
Counters can use the forms in their installed Jodoo app on a phone. This example uses record selection and quantity entry. It is not a preconfigured offline scanning application or a repeated-scan counter. Check connectivity and your scanner requirements before choosing a counting approach.
Replace the fictional items, locations and units, establish the book-balance source and cutoff, assign real members to count and review tasks, and set permissions. Confirm who is allowed to change a balance and how approved corrections reach any external inventory system.
Explore the counted locations, unresolved work and reviewed corrections. Then set up the scope and responsibilities for your own count.
