Inventory adjustment form with approval
Request an exact before-and-after quantity change from a reviewed discrepancy. Keep the reason and approval linked to the stock record it changes.
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An adjustment is permission to change a specific balance
Make the intended result explicit, and check it again when the decision is made.
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| Before approval | What the reviewer checks | Why it matters |
|---|---|---|
| Reviewed discrepancy | The count or recount establishes the proposed quantity. | A free-text explanation alone should not authorize an arbitrary stock result. |
| Exact item-location | The request names the balance, SKU, location and unit. | A correction to one bin must not change another bin with the same SKU. |
| Before and after | The current quantity and timestamp still match the baseline. | An old request must not overwrite activity that happened while it was waiting. |
| Approval decision | The assigned reviewer approves or returns the request. | Changing a status field is not a substitute for the approval task. |
| Retained result | The approved adjustment identifies the resulting sample balance. | A later user can explain who changed what and why. |
From 24 to 22 boxes, with the explanation preserved
Request
The reviewed bolt discrepancy supports 22 boxes rather than 24. The request shows the resulting quantity of 22 and a signed change of −2. The requester selects the discrepancy instead of typing a disconnected stock reference.
Decision
The approver checks the evidence and unchanged baseline. Approval updates the matching sample balance and retains the adjustment record. The unrelated glove location stays at its own quantity.
Return an incomplete request without losing its identity
A missing explanation, unsupported quantity or changed balance should send the requester back to the original records. Keep the return comment on the request, correct the relevant evidence and submit it again. Creating a second disconnected request makes it harder to distinguish a correction from a duplicate.
When a correction has already been applied, inspect the completed record before requesting another. Reopening the investigation may be appropriate; replaying the old adjustment is not a way to reconcile newer stock activity.
Match the approval to the kind of correction
Change the review requirement
A damage write-off may need a different reviewer from a documented receiving error. Add the condition evidence and configure the applicable task routing in Jodoo rather than collecting every possible field on every request.
Define the system boundary
If another system owns stock quantities, choose which approved record triggers the integration, what identifier it uses and how failures are reconciled. Do not give two systems independent authority to overwrite the same balance without a designed process.
Authorizing quantity corrections
Is the adjustment entered as a difference or a resulting quantity?
The sample requests the resulting quantity and shows the signed change alongside the original balance. For a change from 24 to 22 boxes, the resulting quantity is 22 and the change is −2. This makes the requested outcome explicit.
What happens if stock changes while an adjustment is awaiting approval?
The reviewer must reconcile the newer balance before applying an older correction. The sample checks the quantity and baseline timestamp again at authorization. A pending request is not a reservation of the stock balance.
Does approval update our accounting inventory value?
No. The example updates its matching sample quantity record. Costing, general-ledger posting and synchronization with an external inventory system require a separately designed integration and the controls appropriate to your environment.
Can we request a correction without running a full inventory count?
Yes. Corrections can also start with a documented receipt, issue or damage report. Use the simpler stock adjustment intake when that is enough for your procedure. The count-review app adds linked observations, recount evidence and a separate authorization when the correction starts with a physical count.
Continue with the related inventory work
Make the approval specific
Inspect the quantity before, the requested result and the recorded decision. Configure who can authorize your own corrections.