Create the internal identity
Pair the supplier lot with your own identifier, item, quantity, units, received date and expiry or retest date.
LOT TRACKING SOFTWARE
Lot tracking software for status, expiry and complete movement history
Know which lot you have, whether it can be used, where it is, what it became and where it was shipped.
The populated App shows released, pending, held, expiring and consumed lots, plus the production and shipment records connected to each one.
Free for up to five users. No credit card required.
Adapt fields, workflows, and dashboards without code. Explore 1,000+ app templates and use cases
The gallery shows populated sample data in the Jodoo App. Open any view to inspect the records and decisions, then install a copy to adapt the fields and workflow.
5meaningful lot states
Fullmovement and genealogy history
Mobilereceiving capture
Keep identity and status attached throughout the lot lifecycle
The lot number is the thread; each event adds evidence without replacing its history.
Control availability
Use pending, released, held, rejected and consumed states so stock counts do not imply permission to use.
Record every movement
Retain from-location, to-location, quantity, reason, person and timestamp for transfers and shipments.
Close with disposition
Explain whether the lot was consumed, shipped, scrapped, returned or otherwise exhausted.
Capture enough context to act on a lot
A practical lot register supports daily decisions as well as later tracing.
Identity and source
Item, supplier, supplier lot, internal lot, purchase reference and received date establish provenance.
Quantity and location
Original, remaining, reserved and held quantities explain what can move and where to find it.
Dates and condition
Manufacture, expiry, retest and inspection dates support FEFO decisions and timely quality review.
Relationships
Production inputs, outputs, movements and shipments turn the register into a trace rather than a static list.
Use status to protect the next transaction
A clear status tells people what they may do now.
| Lot status | Allowed next step | Required evidence |
|---|---|---|
| Pending inspection | Inspect or request missing documentation | Receipt and applicable inspection inputs |
| Released | Consume, transfer or ship within policy | Recorded quality release |
| Quality hold | Investigate and isolate | Hold reason, remaining quantity and owner |
| Rejected | Return, scrap or document disposition | Final rejection and disposition |
| Consumed or closed | Review history only | Complete quantity and genealogy reconciliation |
Show exceptions before they become trace gaps
Dashboards should lead someone to a record and a next action.
Pending too long
Escalate lots that remain unavailable because required inspection or evidence is incomplete.
Expiry approaching
Prioritize use, review, return or disposition before the lot quietly becomes unusable.
Quantity mismatch
Compare receipt, consumption, movement and remaining quantity to find an unexplained balance.
Unknown destination
Flag a consumed or shipped quantity that lacks the production run or destination needed for forward tracing.
WHY TEAMS BUILD THIS IN JODOO
Configure lot tracking around your products and controls
A food ingredient, chemical drum, component reel and packaged batch do not need identical forms. Jodoo gives the process owner a no-code way to keep the common trace while adapting the details.
Teams can move from a basic lot register to a connected App in hours, then add controls as operational risk becomes clearer.Make receiving fast
Use focused forms and mobile capture for the fields receiving can know, then route quality-only fields to the right reviewer.
Connect more than a register
Link each lot to inspections, production, movements, shipments and cases rather than copying the identifier into separate sheets.
Change views as decisions change
Add an expiry queue, hold dashboard or supplier-lot search without commissioning a new application.
Use a configurable traceability App where your process needs flexibility
Jodoo is designed for teams that need connected records, human decisions and adaptable workflow. It does not pretend to replace every specialist execution system.
A strong fit
Operational teams that can identify lots, batches or serials and need to connect receiving, production, movement, shipment and follow-up without commissioning custom software.
Plan an integration
Connect ERP, MES, WMS, label printing or machine data when those systems remain the system of record for transactions or automated capture.
Where specialist systems still matter
The example is not a validated pharmaceutical eBR, a certified regulatory solution or automatic proof of compliance. Your controls, validation and governance still matter.
Questions about lot tracking software
What should lot tracking software record?
At minimum, record item, supplier and supplier lot, internal lot, dates, quantity, unit, location and status. Reliable tracing also needs linked inspections, production consumption, outputs, movements and shipments.
Can I track expiry and FEFO in Jodoo?
Yes. Store expiry or retest dates, calculate remaining life, create filtered views and notifications, and keep quality status separate from the stock quantity.
What is the difference between a lot and a serial number?
A lot identifies a group of units that share relevant production or receipt context. A serial number identifies one individual unit. Some operations use both.
Can users scan lot numbers?
Jodoo supports barcode and QR-code scenarios. The identifier design, labels, device setup and validation should match your receiving and movement process.
EXPLORE THE POPULATED APP
Turn lot numbers into useful operational control
Open the live App to inspect released, held and expiring lots, then copy it and adapt the fields, statuses and views to your products.
Use this lot tracking App