- Employee leave trackerDownload a free employee leave tracker for Excel with sample data, PTO balances, pending requests, and input checks. Or use Jodoo for connected leave approvals.
- Leave request formUse a leave request form for policy-linked balances, dates, hours, and handover details. Connect each request to approvals, corrections, and PTO records.
Available hours and the changes behind them
PTO tracking that shows what is left
See credited hours, approved time off, and the amount still available for each employee. Follow the records behind the balance when a request changes.
- Separate PTO and sick-time accounts
- Credits minus approved bookings
- Cancellation and adjustment history
Free for up to five users. No credit card required.
Adapt fields, workflows, and dashboards without code. Explore 1,000+ app templates and use cases
Leave administrators reconciling balances and changed bookings
Overview
Why teams start here
If an employee asks “Why do I have six hours left?”, the answer should point to records—not to a number someone typed into a summary.
Separate PTO and sick-time accounts
Credits minus approved bookings
Cancellation and adjustment history
Templates
Templates in this use case
Explore 2 templates you can preview, copy, and adapt for this workflow.
More Use Cases
Explore related workflow areas
4 templates
Leave management software for clear decisions
Give employees a clear way to request time off. Review coverage, record the decision, and keep approved hours connected to the right leave balance.
Leave request form / Time-off request form / Employee leave tracker2 templatesEmployee absence tracking software that keeps work covered
Respond when someone is unexpectedly unavailable. Connect the report, urgent work, cover owner, and return follow-up without turning it into a vacation approval.
Employee absence report / Time-off request formSoftware Comparisons
Compare software options for this workflow
FAQs
Questions about this use case
Can vacation and sick time have separate balances?
Yes. The example has separate accounts for PTO and sick time for each employee. Every request selects one account, so a PTO approval does not deduct from that employee’s sick-time balance.
Can I track PTO in days instead of hours?
You can adapt the app, but choose one consistent unit for each account and its transactions. The supplied example uses hours because part-days and different work patterns make a single days-to-hours conversion unreliable.
How should I carry unused time into another year?
Create the new account period and post the approved carryover amount as an adjustment, following your policy. This example does not automatically decide how much can carry over or when it expires.
What happens if a cancellation is rejected?
The original booking continues to count against the account. In the sample, Maya’s four-hour booking remains after its cancellation is rejected. The rejected cancellation is still available in the history.
Can I start in Excel and move to the app later?
Yes. The downloadable tracker uses separate account keys and request rows, with hours as the common unit. Before moving records, reconcile opening credits, approved requests, and canceled bookings so you do not import the same deduction twice.
Workflow Packs
Complete workflows that include this use case
Next Step
Open a template, then adapt it to your team
Start with the closest template in this use case, then customize fields, statuses, and handoff logic inside Jodoo.