Supplier Evaluation Form Template

Score supplier candidates with shared criteria, evidence, risk notes, and recommendations before selection or approval.

Built for procurement, sourcing, and supplier management teams that need vendor evaluation scores, supporting evidence, and reviewer rationale in one record.

Customize fields, validation rules, reviewer queues, and notifications to fit your process. Preview the supplier evaluation form template, then tailor the fields, review steps, and notifications to your team.

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Overview

What this template helps you manage

Procurement, sourcing, and supplier management teams use this supplier evaluation form to compare vendor candidates before award, onboarding, or approval. Instead of collecting scorecards, quality notes, delivery feedback, and risk concerns in separate files, the template keeps criteria, evidence, reviewer comments, and recommendation rationale in one evaluation record.

Who It's For

Teams that benefit most from this template

Reviewers completing scorecards with delivery, quality, pricing, or risk observations for a supplier candidate.

Sourcing owners checking whether the evaluation includes the evidence and rationale needed for a selection discussion.

Managers comparing completed evaluations before deciding which supplier advances or needs more review.

What's Included

Workflows and components included in this template

Main workflows

Supplier Evaluation workflow intake.

Collect scorecards, reviewer notes, evidence, and approval context before the record moves into review or downstream work.

Criteria completeness and review readiness.

Check whether each submission includes scoring dimensions, supporting files, and recommendation rationale before it moves forward.

Status updates and collaboration.

Share comments, reminders, and status changes in the same record instead of separate email threads.

Evaluation comparison and audit visibility.

Search supplier evaluations by status, owner, review date, and next action when teams compare vendors or revisit prior decisions.

Included components

Forms

Supplier Evaluation Form
Submission Follow Up Notes

Views

Supplier Evaluation Form List
New Submission Queue
Submission Review Queue

Automations

Owner Notification
Incomplete Submission Reminder
Status Reminder

Roles

Frontline User
Manager
Operations Team

Why Teams Use It

Why this workflow works

Keep the score, evidence, and recommendation rationale together instead of collecting them in separate files.
Make it easier to compare reviewers using the same evaluation criteria before a selection meeting.
Retain a defensible record of how the supplier was assessed and what concerns were raised.

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Template Preview

See how the template looks across key views

Supplier Evaluation Form List.

Review supplier evaluations by submitter, completeness, and latest update from one searchable list.

Supplier Evaluation Form.

Collect scorecards, evidence, and reviewer notes so each submission is complete before the next handoff.

Supplier Evaluation Form List.

Review supplier evaluations by submitter, completeness, and latest update from one searchable list.

How It Works

From setup to rollout

A reviewer completes the evaluation with scores, notes, supporting files, and an overall recommendation.

Sourcing owners check completeness, request missing evidence, and decide whether another reviewer needs input.

Completed evaluations move into approval, selection, or a request for follow-up on risk questions.

The final record preserves scoring rationale and evidence for future audits or supplier reviews.

FAQs

Common questions about this template

What is a supplier evaluation form used for?

A supplier evaluation form is used to score and compare supplier candidates against agreed criteria before a sourcing team selects, approves, or rejects a vendor.

What should a supplier evaluation form include?

Most teams include scoring criteria, quality or delivery observations, pricing feedback, risk notes, supporting files, reviewer comments, and an overall recommendation.

Can reviewers complete supplier evaluations from mobile?

Yes. Reviewers can add scores, comments, and supporting evidence from desktop or mobile devices.

How do teams compare suppliers using the same criteria?

Shared scorecards and searchable evaluation views keep each supplier record in the same format, so sourcing teams can compare results more consistently.

Who uses a supplier evaluation template?

It is useful for procurement teams, sourcing teams, supplier managers, and quality teams that need a structured evaluation record before supplier selection or approval.

Can Jodoo AI adapt this supplier evaluation workflow?

Yes. AI can help tailor score fields, review steps, notifications, and evidence requirements for your supplier evaluation process.

Use Cases