Reviewers completing scorecards with delivery, quality, pricing, or risk observations for a supplier candidate.
Supplier Evaluation Form Template
Standardize supplier scorecards, evidence, and recommendation notes before selection meetings begin.
Built for procurement, sourcing, and supplier management teams that need scoring criteria, supporting evidence, and recommendation notes captured before choosing or approving a supplier.
Customize fields, validation rules, reviewer queues, and notifications to fit your process. Preview the supplier evaluation form template, then tailor the fields, review steps, and notifications to your team.
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Overview
What this template helps you manage
Procurement, sourcing, and supplier management teams use this template to compare supplier candidates before award or approval. The common issue is that reviewers score quality, price, delivery, and risk in different formats, which makes decisions harder to defend later. This workflow keeps criteria, evidence, and recommendation rationale in one evaluation record.
Who It's For
Teams that benefit most from this template
Sourcing owners checking whether the evaluation includes the evidence and rationale needed for a selection discussion.
Managers comparing completed evaluations before deciding which supplier advances or needs more review.
What's Included
Workflows and components included in this template
Main workflows
Supplier Evaluation workflow intake.
Collect scorecards, reviewer notes, evidence, and approval context before the record moves into review or downstream work.
Criteria completeness and review readiness.
Check whether each submission includes scoring dimensions, supporting files, and recommendation rationale before it moves forward.
Status updates and collaboration.
Share comments, reminders, and status changes in the same record instead of separate email threads.
Evaluation comparison and audit visibility.
Search supplier evaluations by status, owner, review date, and next action when teams compare vendors or revisit prior decisions.
Included components
- Supplier Evaluation Form
- Submission Follow Up Notes
- Supplier Evaluation Form List
- New Submission Queue
- Submission Review Queue
- Owner Notification
- Incomplete Submission Reminder
- Status Reminder
- Frontline User
- Manager
- Operations Team
Why Teams Use It
Why this workflow works
- Keep the score, evidence, and recommendation rationale together instead of collecting them in separate files.
- Make it easier to compare reviewers using the same evaluation criteria before a selection meeting.
- Retain a defensible record of how the supplier was assessed and what concerns were raised.
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Template Preview
See how the template looks across key views
Supplier Evaluation Form List.
Review supplier evaluations by submitter, completeness, and latest update from one searchable list.
Supplier Evaluation Form.
Collect scorecards, evidence, and reviewer notes so each submission is complete before the next handoff.
Supplier Evaluation Form List.
Review supplier evaluations by submitter, completeness, and latest update from one searchable list.
How It Works
From setup to rollout
A reviewer completes the evaluation with scores, notes, supporting files, and an overall recommendation.
Sourcing owners check completeness, request missing evidence, and decide whether another reviewer needs input.
Completed evaluations move into approval, selection, or a request for follow-up on risk questions.
The final record preserves scoring rationale and evidence for future audits or supplier reviews.
FAQs
Common questions about this template
What is a supplier evaluation form used for?
It is used to score supplier candidates against agreed criteria before a sourcing team selects, approves, or rejects a vendor.
What should a supplier evaluation include?
Most teams record scoring criteria, quality or delivery observations, pricing feedback, risk notes, supporting files, and an overall recommendation.
Can reviewers complete supplier evaluations from mobile?
Yes. Reviewers can add scores, comments, and supporting evidence from desktop or mobile devices.
How do teams compare suppliers using the same criteria?
Shared scorecards and searchable evaluation views keep each supplier record in the same format, so sourcing teams can compare results more consistently.
Who uses a supplier evaluation template?
It is useful for procurement teams, sourcing teams, and supplier managers that need a structured evaluation record before supplier selection or approval.
Can Jodoo AI adapt this supplier evaluation workflow?
Yes. AI can help tailor score fields, review steps, notifications, and evidence requirements for your supplier evaluation process.
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